Why do people feel so miserable and disengaged at work? Because today's businesses are increasingly and dizzyingly complex. Traditional pillars of management are obsolete.
“The real battle is not against competitors. This is rubbish, very abstract. When do we meet competitors to fight them? The real battle is against ourselves, against our bureaucracy, our complicatedness.”
“Now, in front of the new complexity of business, the only solution is not drawing boxes with reporting lines. It is basically the interplay. How the paths work together. The connections, the interactions, the synapses. It is not the skeleton of boxes, it is the nervous system of adaptiveness and intelligence. You know, you could call it cooperation, basically. Whenever people cooperate, they use less resources.”
The key is collaboration. We should not put employees into boxes, who tend to protect their own turfs. Collaboration is essential in business management.
The 6 rules to simplify are:
1. Understand what your people do
2. Reinforce integrators
3. Increase total quantity of power
4. Extend the shadow of the future
5. Increase reciprocity
6. Reward those who co-operate
"Blame is not for failure, it is for failing to help or ask for help"
Jorgen Vig Knudstorp, CEO Lego Group.
Watch this refreshing and engaging TED video by Yves Morieux to learn more:
Most SMEs in Malaysia are using either MYOB or UBS as their accounting software, which are essentially desktop software (meaning you have to purchase the software and install on your computer or server). You have to do your own regular backup and pay for upgrades when new versions are available.
With the emergence of cloud software, you now have more alternatives. You don't have to purchase and install accounting software anymore.
Most cloud-based accounting software are on monthly subscription basis (which means no large upfront payment), nothing to install (just subscribe online and use immediately) and accessible anytime, anywhere using any devices (PC, notebook, smartphones, tablets etc). Free upgrades, unlimited users and backups are done by the software providers.
Some alternatives to MYOB and UBS include Wave Accounting (free software), XERO, Saasu (with inventory functionality), Quickbooks, Freshbooks, Yendo (with CRM functionality), Outright, Kashoo and LessAccounting.
Most of these software have free trial (without credit card details). Check it out to ensure that it meets your requirements. Consult your Accountant, if necessary.
There are more alternatives, particularly if you are in property management, legal services industry or non-profit, that have unique accounting needs. All these alternatives have a reputation for being user friendly, feature-packed, relatively inexpensive and suitable for small business. In most circumstances, you need not consider a more robust accounting solution such as NetSuite, OpenERP or SAP until you reach a much larger size.
Have fun selecting the right accounting software for your business.
Going paperless is not just about reducing paper costs (or friendly to the environment). The true costs of paper are filing, storage and the most expensive of all - retrieval costs (hours are spent to "look for" documents). With more papers, we need bigger tables, more filing cabinets and never ending search for bigger office space. The chain reaction can be costly. Office space is for people, not papers.
Remember KISS. Think simplicity and technology. Enjoy this classic video, George Carlin talks about "stuff".
If you are a startup, it is critical to have a business model. It does not have to be complicated or run into many pages. In fact, a one-page summary is usually sufficient. The main areas are: who are the target customers and where revenue comes from. Just keep it simple and sweet. If you are already operating your business, it is always good to re-visit your business model to ensure it is still relevant and competitive.
Here is a simple and informative video, explaining the key areas (building blocks) of a business model.
The KISS mantra should be in the mind of all business owners and staffs. It should form part of the corporate culture. Keep it simple, stupid (KISS) is more true than ever. Why keep it complicated and confusing (KICC)? Simplicity can even lower the cost of doing business.
How simple is your sales fulfillment process? Do you require your staffs to prepare thick report or just a one page report? Do you still print and file invoices that are sent to customers? Do you still print (and file) payment vouchers? Do you still maintain your own servers, install complicated network wiring etc etc? Re-evaluate your business process to ensure that it is really simple. You can then focus on creating customers.
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