No matter what project size, job descriptions should be clearly defined. Whether it’s a 5-person team or an international collaboration, everyone needs to understand their role: that being the tasks and activities each person must complete. One way to define each team member’s role is to use a RACI matrix.
An example of a responsibility assignment matrix, it shows the expense at the lowest level of work for the purpose of managing cost and duration. It is a charting system that illustrates the task’s goal and the required action for each person. This assists with reducing confusion on expectations, in turn, increasing project efficiency. In this context, decisions are made more quickly, accountability is clear and workload is evenly distributed.
With RACI, map out who is Responsible, is Accountable, must be Consulted with, and shall stay Informed.
Here is what your project delegation looks like with RACI:
Responsible – Who is completing the task
Accountable – Who is making decisions and taking actions on the task(s)
Consulted – Who will be communicated with regarding decisions and tasks
Informed – Who will be updated on decisions and actions during the project.
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